Practical information

GENERAL INFORMATION
Registration for the Euroseeds 2021 Congress is possible for Euroseeds Members as well as non-Members.

ADMITTANCE
Euroseeds Members: All European Seed Trade Meetings and all open Euroseeds Meetings – please note the restrictions indicated in the programme.
Non-Euroseeds Members: European Seed Trade Meeting and open Euroseeds Meetings except statutory part of the Euroseeds General Assembly.
Exhibitors: European Seed Trade Meeting and open Euroseeds Meetings except statutory part of the Euroseeds General Assembly.
Journalists: Open part of the Euroseeds General Assembly.

FEES

ON-SITE Congress :

  • Member registration :
    Early registration (before 31/07/2021) : 750,00 €
    Late registration (after 01/08/2021) : 900,00€
  • Non member registration :
    Early registration (before 31/07/2021) : 900,00 €
    Late registration (after 01/08/2021) : 1050,00€
  • On-site Booth : 3500,00 €
  • On-site Booth + virtual Booth : 4750,00€
  • Trade table : 600,00€

VIRTUAL Congress :

  • Member registration : 250,00€
  • Non member registration : 350,00 €
  • Virtual Booth : 2500,00€

Only invited journalists can get the free accreditation to participate to the congress. For any question, please contact us: euroseeds.congress@meetmany.eu.

BADGES
Badges will be handed out to participants at the on-site Congress at the Welcome Desk. For security reasons, please wear your badge at all times.
IMPORTANT: Persons without a badge will not be admitted to the Euroseeds 2021, the European Seed Trade Meeting or the Exhibition area.

CANCELLATION POLICY
We know that for many of you, it is still difficult to plan your participation given the current situation. Therefore, we will extend the early bird fee for the onsite congress until July 31 instead of June 30.
If unfortunately, we cannot organize the Congress onsite, you will be automatically registered for the virtual components (for a fee of EUR 250), with the balance of your registration reimbursed.

  • Cancellation fees :
    Cancellations of registrations on-site or virtual received until 15th September 2021 will be refunded by 100% minus a handling fee of 100,- EUR. After this date no refund will be made.
    Cancellations of exhibitors or trade tables received until 15th September 2021 will be refunded by 100% minus a handling fee of 200,- EUR. After this date no refund will be made.

DATA PROTECTION
The protection of individuals with regard to the processing of personal data and the free movement of such data is published in the European Parliament Directive 95/46/EC and of the Council of 24 October 2005. In accordance with these Directives your personal data will be processed by Euroseeds 2020 Congress Secretariat during the publication of the promotion of the Euroseeds 2021 Congress. By filling in the registration form, i.e. general registration or exhibition registration form, you are authorizing  Euroseeds 2021 Congress to use your data for the above mentioned purpose only. You are entitled to change or cancel your personal data through the Euroseeds 2021 Congress Secretariat (see “Contact”).

FOOD AND BEVERAGE
The lunches on 18th, 19th and 20th October 2021, all coffee breaks and the welcome reception on Sunday are included in the registration fee.

INTERNET/WIRELESS CONNECTION
We will offer free wireless internet connections to all participants during the opening hours of the Euroseeds 2021 Congress on the trade and meeting floors. Each participant will receive the login and password with the documentation and badge at the Welcome Desk.

LANGUAGE
The official language for the meetings and the General Assembly is English. Translation and interpreting services during the event will not be available.

LIABILITY
Neither Euroseeds, nor MeetMany nor the Hilton Hotel will be held liable for any loss or damage to your personal or business items caused by transportation before or after or by any circumstances during the Euroseeds 2021 Congress. Please be sure that your insurance covers such incidents.

LOST AND FOUND
Please consult the welcome desk of the Congress.

PARTICIPANT LIST
The participant list will include the person’s full name, the company and e-mail address for contacts and appointments to be arranged before. You can find the participant list here. You will receive the link to this list on your final confirmation mail. No access will be given until the payment has been received! No access will be given until the payment has been received!
Please note: The participant list will be updated on a weekly basis!

PAYMENTS
Registration is only possible by credit card via the online registration. For further information, please contact Euroseeds 2021 Congress Secretariat (see “Contact”).
IMPORTANT: The Euroseeds 2021 Congress Secretariat will do its best to ensure the maximum protection of your payment. However, Euroseeds will not be held responsible for any payment error!

REGISTRATION FEE
The registration fees for the on-site Congress cover admittance to the respective meetings, lunches and coffee breaks.
The early registration fees apply from 1st April 2021 until 31th July 2021. The late registration fees will be applied as of 1st August 2021. In case of post-mail registration, the date on the stamp is liable.
The registration fees for the virtual Congress cover admittance to the virtual platform.

RESERVED TRADE TABLES
Please click on “Trade Tables” for further information.

VAT
Euroseeds is exempted from VAT according to the Belgian law on exemption from VAT 44§2.11. No VAT will be charged for the registration fee of the Euroseeds 2020 Congress or the exhibition and sponsorship fees. Consequently, no VAT redemption is possible. All other services, incl. hotels, may be subject to VAT and therefore may be charged accordingly.

WELCOME DESK
The Welcome Desk will be at your service for registration at the indicated times on the program and to hand out the necessary information. For any further questions, please do not hesitate to ask there.

MEETING ROOM
If you want to book a private meeting room, please send an email to euroseeds.congress@meetmany.eu.