Practical information

GENERAL INFORMATION

Registration for the Euroseeds 2020 Congress is possible for Euroseeds Members as well as non-Members.

 

ADMITTANCE

Euroseeds Members: All European Seed Trade Meetings and all open Euroseeds Meetings – please note the restrictions indicated in the programme.
Non-Euroseeds Members: European Seed Trade Meeting and open Euroseeds Meetings except statutory part of the Euroseeds General Assembly.
Exhibitors: European Seed Trade Meeting and open Euroseeds Meetings except statutory part of the Euroseeds General Assembly.
Journalists: Open part of the Euroseeds General Assembly.

 

FEES

On-site Congress & Virtual Congress :

Member registration:
Early registration (before 11/09/2020): 600 €
Late registration (after 12/09/2020): 800 €

Non member registration
Early registration (before 11/09/2020): 750 €
Late registration (after 12/09/2020): 950 €

Only invited journalists can get the free accreditation to participate to the congress. For any question, please contact us: euroseeds.congress@conceptum.eu 

 

BADGES

Badges will be handed out to participants at the Welcome Desk. For security reasons, please wear your badge at all times.

IMPORTANT: Persons without a badge will not be admitted to the Euroseeds 2020, the European Seed Trade Meeting or the Exhibition area.

 

CANCELLATION POLICY

Cancellations of registrations received until 11th September 2020 will be refunded by 100% minus a handling fee of 100,- EUR. After this date no refund will be made.

Cancellations of exhibitors received until 11th September 2020 will be refunded by 100% minus a handling fee of 200,- EUR. After this date no refund will be made.

Cancellations of meeting rooms received until 11th September 2020 will be refunded by 100% minus a handling fee of 100,- EUR per meeting room per day of reservation. After this date no refund will be made.

 

FLIGHT TICKETS

If you wish to travel with Air Malta company, we are pleased to inform you that you can have a discount of 15% on select fare types and booking classes, subject to availability.

Promocode to be used when booking your tickets via airmalta website (www.airmalta.com) as follows:  EUSEED2020

 

CLOAK ROOM

Cloak room will be at your disposal during the Euroseeds 2020 from Sunday to Tuesday from 8am. It will close at 9.30 pm on Sunday, 7.30pm on Monday and 6.30pm on Tuesday.

 

DATA PROTECTION

The protection of individuals with regard to the processing of personal data and the free movement of such data is published in the European Parliament Directive 95/46/EC and of the Council of 24 October 2005. In accordance with these Directives your personal data will be processed by Euroseeds 2020 Congress Secretariat during the publication of the promotion of the Euroseeds 2020 Congress. By filling in the registration form, i.e. general registration or exhibition registration form, you are authorizing  Euroseeds 2020 Congress to use your data for the above mentioned purpose only. You are entitled to change or cancel your personal data through the Euroseeds 2020 Congress Secretariat (see “Contact”).

 

FOOD AND BEVERAGE

The lunches on 11th, 12th and 13th October 2020, all coffee breaks and the welcome reception on Sunday are included in the registration fee.

 

INTERNET/WIRELESS CONNECTION

We will offer free wireless internet connections to all participants during the opening hours of the Euroseeds 2020 Congress on the trade and meeting floors. Each participant will receive the login and password with the documentation and badge at the Welcome Desk.

 

LANGUAGE

The official language for the meetings and the General Assembly is English. Translation and interpreting services during the event will not be available.

 

LIABILITY

Neither Euroseeds, nor Conceptum nor the Hilton Hotel will be held liable for any loss or damage to your personal or business items caused by transportation before or after or by any circumstances during the Euroseeds 2020 Congress. Please be sure that your insurance covers such incidents.

 

LOST AND FOUND

Please consult the welcome desk of the Congress, which is situated on Level 5 at the main entrance.

 

PARTICIPANT LIST

The participant list will include the person’s full name, the company and e-mail address for contacts and appointments to be arranged before. You will receive the link to this list on your final confirmation mail. No access will be given until the payment has been received!
Please note: The participant list will be updated on a weekly basis!

 

PAYMENTS

Registration is only possible by credit card via the online registration. For registration on-site, only credit cards are accepted. For further information, please contact Euroseeds 2020 Congress Secretariat (see “Contact”).

IMPORTANT: The Euroseeds 2020 Congress Secretariat will do its best to ensure the maximum protection of your payment. However, Euroseeds will not be held responsible for any payment error!

 

REGISTRATION FEE

The registration fees cover admittance to the respective meetings, lunches and coffee breaks.

Due to uncertain times, please note that the early registration fees apply from 1st April 2020 until 11th September 2020. The late registration fees will be applied as of 12th September 2020. In case of post-mail registration, the date on the stamp is liable.

 

RESERVED TRADE TABLES AREA

Please click on “Trade Tables” for further information.

 

VAT

Euroseeds is exempted from VAT according to the Belgian law on exemption from VAT 44§2.11. No VAT will be charged for the registration fee of the Euroseeds 2020 Congress or the exhibition and sponsorship fees. Consequently, no VAT redemption is possible. All other services, incl. hotels, may be subject to VAT and therefore may be charged accordingly.

 

WELCOME DESK

The Welcome Desk will be located on the floor Level 5 and will be at your service for registration at the indicated times on the program and to hand out the necessary information. For any further questions, please do not hesitate to ask there.

 

MEETING ROOM

If you want to book a private meeting room, please send an email to euroseeds.congress@conceptum.eu.